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Payroll.....
With the continual problems with pay warrants we wanted to make sure we continue to inform you on how to find resolution with your pay warrant if there are errors. The following information will help when you file a grievance. We advise you to file a grievance when your pay warrant is not correct. Fill out a form 377 and remember it is your grievance and therefore your responsibility to follow the timelines.
The grievance is your way of correcting the pay warrant errors. This avenue will get your chain of command involved in the process to correct the payroll errors.
See your MOU, Article 17 on the process to file a grievance and link here to the form 377. Once you complete your grievance please fax a copy to 1014 attention Will Pryor (310) 639-5314
ARTICLE 19 EMPLOYEE PAYCHECK ERRORS
Section 1. Underpayments
Management will rectify a $100 or more underpayment on the employee's payroll warrants within three (3) calendar days, exclusive of Saturdays, Sundays, and legal holidays, after receipt by the Auditor-Controller of a written request from the affected employee's
departmental payroll section. An affected employee's departmental payroll section shall promptly forward a written request for a corrected or supplemental pay warrant for the affected employee to the Auditor-Controller. An employee shall be deemed to have waived the above indicated time limits, and to have indicated that he/she is willing to accept an adjustment on the following payroll warrant if he/she does not request a corrected or supplemental warrant within two calendar days after receipt of the regular payroll warrant, exclusive of Saturdays, Sundays, and legal holidays.
Corrected or supplemental warrants will be sent by regular County messenger service to the employee's departmental payroll section. In emergencies the departmental payroll section wil arrange to have the supplemental or corrected warrant either hand delivered to the employee or picked up by the employee at the Auditor's public counter. The provisions of this section may be implemented even if the employee cashes the payroll warrant.
Section 2. Overpayments
Management wil endeavor to notify the affected employee of an overpayment on the employee's payroll warrant(s) prior to making any deduction to recover any such overpayment from the employee's subsequent payroll warrant(s). Upon request by the affected employee to the Auditor-Controller's designate, Management will establish a reasonable method of repayment.
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